Organizations are extensively adopting digital systems for increased speed, security and in an effort to go paperless. With the Industry 4.0 revolution just around the corner, integration of data analytics into core industrial processes is putting pressure on the sector to go paperless.

According to a study published by Forbes, the number of digitized manufacturers is going to witness an increase of 72% from 2016 to 2020. A paperless manufacturing process promises the creation of a single source of information over a digital platform. It provides an opportunity to collaborate and share information across multiple stakeholders in a quicker and efficient manner.

Let us examine the top six benefits of shifting to a paperless solution for the manufacturing sector:

Enhanced operational speed

The manufacturing landscape is extensively dynamic and requires to track input from multiple stakeholders. Going paperless aids decision making in real-time based on the inputs regarding inventories, customer demands or any delays in the supply chains. As the information flow over digital solutions is kept secure, it is easy to protect critical manufacturing data without compromising speed.

Added values are noticed across the ecosystem as the rate of data flow increases, maintenance burden of the paper burden is eliminates and all the stakeholders can access data in real-time. With solutions like Seal Systems, flexible configurable interfaces are made available to manufacturing plants for display.
Responsive Ecosystem

Paperless production planning SAP systems can record charges and serial numbers quickly so that the ecosystem becomes responsive to the regulatory changes or any demand-supply changes. Replacing the paperwork with paperless solutions ensures higher product traceability and addressing the quality issues immediately. The rate of response is a crucial aspect of an organizations growth.

Efficient execution Environment

The paperless systems fortify the efficiency of the system. It makes data collaboration and sharing easy and quick between departments and employees. The ideas can be shared and implemented quickly as compare to a paper-based system. Integration of a paperless solution provides better business intelligence across the entire ecosystem.

Industry 4.0 focuses on improving customer relationship and it needs to be backed by a highly efficient execution system in place to utilize the power of data analytics.

Enhanced Productivity

Each office worker in the U.S. uses almost 10,000 sheets of paper every year. What is hidden from plain sight is that the effort that goes into finding the required information from this paperwork. By going paperless, the search time is reduced from hours to just a few seconds. A document database is maintained that makes relevant information easy to search. The maintenance effort of the paperwork is completely eliminated so that the employees can take care of more important activities.

Security and Compliance made easy

With the Sarbanes-Oxley Act of 2002, the compliance paperwork burden across all organizations increased tremendously. The security of the important documents became an issue and maintenance of compliance documents became a time-intensive activity. While most of the organizations are now using digital ways to stay compliant, it still involves a lot of paperwork.  

By implementation of paperless solutions, the security of these documents is maintained by giving access rights in a tired manner as per roles and responsibilities. Such a system makes it easy for manufacturing organizations to meet government regulations.

Reduced Costs

The annual paper consumption cost per employee in the US is around $80. It is a bigger deal than we may be able to comprehend. The organizations need to deal with the disposal of these paper wastes and security of the documentation that adds to the costs. By adoption of a paperless secure system, the organizations can pursue intended cost savings.

Apart from higher costs, the paper based operations are poor in quality, more error prone and high maintenance objects. The employees lose their productive hours interacting with paper-based system and even the quality control costs pile up.

Paperless systems optimize the processes and will make the adoption of Industry 4.0 quicker. As the conventional paper system does not allow real-time updates, it complicates the data flow instantly and brings down the efficiency. As Industry 4.0 focuses primarily on keeping the industries ready for customer-specific enhancements, implementation of a paperless ecosystem is a prime step to embrace the change. A paperless environment supports business and enterprise level growth along with standardization of processes to achieve the targets.

Author's Bio: 

Mike Haynes is a Fitness & Nutritionist Who Believes in Living a healthy Lifestyle.He Loves to write about Fitness & Nutrition. He is also a expert advisor of Medical billing company which is dedicated to provide accurate billing of patients,daily fitness tips, detailed fitness guides & fitness gear reviews.