Although every working individual receives salary slips, most of them do not have a clear understanding of this vital document. If you are one of them, you have certainly landed in the right place.

In this article, we will tell you everything you must know about a payslip. From its meaning to its importance, we have covered everything below. So, without any further ado, let’s dive in.



It is one of the crucial documents that spells out a detailed description of several elements of a person’s salary. Not to forget, it is issued every month by a company. 

Now, different organizations issue this document in different forms. While some companies prefer paper-based slips, others prefer digital copies. Likewise, the format of a payslip also differs from company to company. 

It is also important to note that payslips are only given to salaried individuals. Also, it is the responsibility of every employer out there to issue payslips to their employees. Need to mention, even employees are equally responsible to ask for it instead of waiting for the right time. 


Why do SMEs not provide payslips?

Most often, small and medium-sized companies do not provide their employees with salary slips. Employees, on the other hand, are expected to get in touch with their HR executives requesting the issuance of the document with a specific reason. But, it is high time for such organizations to leave behind outdated practices and embrace automation. Of late, more and more firms are relying on automated HR systems as they auto-generate payslips and allow employees to download them on their own.


The Correct Payslip Format

As mentioned earlier, different organizations follow different payslip formats. However, here are some common elements found in most salary slips:

  • Name of the organization
  • Logo and address of the organization
  • Date of its issuance
  • Name of the employee
  • The PAN and bank account no. 
  • EPF account no. and UAN 
  • The total working days and number of leaves
  • Break down of earnings and deductions
  • Gross Pay as well as Net Pay


Must-have elements

Take a look at some elements that should be included in a payslip:

  • Income or Earnings
  1. Basic salary
  2. Dearness Allowance
  3. House Rent Allowance
  4. Other Allowances
  • Deductions
  1. Employee Provident Fund
  2. TDS 
  3. Other crucial deductions


So, almost every organization spells out the aforementioned details in its payslip format.


The Importance

Here are some of the top reasons why every employee should prioritize his/her salary slip:


  • Helps In Saving 

The salary of a working individual includes a host of elements, which we already discussed above. Now, all these elements have different tax treatments. That means if a person knows the value of every component, he or she can easily improve his or her income tax savings for a financial year.


  • Proof of Service

A salary slip even acts as proof of employment for employees. When employees change jobs, companies usually ask for their payslips to check their salary in the previous firm.


  • To Borrow Money 

A salary slip spells out the total income of an employee that is a vital aspect to know his or her ability to meet the debt obligations. As a result, it becomes an acutely necessary document when people require mortgage, personal loans, credit cards and more.

So, we hope this article helped you to learn more about payslips. Also, do not hesitate to switch to digital payslips as it can save a lot of time. Go for one of the best tools for auto-generating salary slip, HROne that makes things super fast and easy for HRs. It will not just save time for HRs but also empower employees to a greater extent.

Author's Bio: 

I’m Amit Kumar, and successfully working professional in Digital Marketing field. I have been working in this industry from past 4 Years found it so useful for everybody in today’s scenario. I am a blogger too and well known to predict market trends.