As a manager or a business owner, you have the burden of making sure that there is effective communication within your business or company. But this is no easy task at all. Can you actually sleep at night feeling so sure that your staff understood the critical information you shared with them? Do you feel assured that they will produce results according to what you are expecting them to? While it may seem impossible to have a perfect flow of information within your organization, there are things you could do to make sure you could communicate with your people effectively.

1. Speak briefly and clearly. Avoid using empty anecdotes and flowery terms and phrases in your speech. Go with only the essential and easily understandable words and phrases in your speech. Often, the simplest statements are the ones with the biggest impact on listeners. This will also prevent your people from having a different or wrong interpretation of what you are saying.

2. Use your knowledge or expertise to support your ideas. Always stick to the facts. If you want to be convincing to your audience, then you have to prove your point in an objective way. You can do this by doing even just a little research on the topic. If you are an expert in the field you are talking about, it is best to introduce yourself briefly and then quickly turn to the topic of your speech or presentation.

3. Stay positive as you speak. Don’t be negative and never talk down or badmouth other people in your field. The mood of your speech can have a direct effect on how your audience will feel during and after your speech. It must be your goal to make your listeners feel good about the message you want to get across.

4. Mind over mouth. Ideally, you would use notes during your presentation, but there is still a possibility for you to talk away from it. There is nothing wrong with this as long as your speech doesn’t go nowhere. Think before you speak to make sure you keep your audience’s interest.

5. Make each thought clear to everyone before moving on. It may be tempting to rush your speech because you are worried you may lose your listeners with a long speech. But you have to be careful in making your transitions from one topic to another. Make sure you have explained one thought clearly before you jump into a different topic.

6. Never interrupt others. If you are in a panel discussion, don’t come across as a rude person by interrupting others’ speech. Let them finish what they are saying and find the right timing for your own speech. Career coaching experts always tell executives how important it is for them to be formal and respectful so they could be respectable as well.

Author's Bio: 

Cecile Peterkin is a certified career and retirement coach, and a registered member of the Career Professionals of Canada and the International Coach Federation. She is also the Founder and Senior Career Strategist at Cosmic Coaching Centre, provider of career and life management services for middle managers and mid-career professionals across Canada, United States and Europe.