Client: Leading Indian Switchgear Manufacturer
Industry: Electrical Equipment and Switchgear Manufacturing
ERP Solution: Odoo ERP (Manufacturing, Inventory, Sales, Purchase, Accounting, Quality, Maintenance)
ERP Partner: Apagen Solutions
Implementation Timeline: 5 Months
Location: India (Gurugram)
A well-established switchgear manufacturing company in India faced serious challenges due to its reliance on Excel spreadsheets and manual processes. These outdated systems led to production delays, stock mismatches, and inefficient communication between departments.
With Apagen Solutions as their technology partner, the client embarked on a digital transformation journey by implementing Odoo ERP. In just five months, they successfully moved from disconnected spreadsheets to a centralized and automated ERP platform. The result was improved operational efficiency, better inventory control, faster decision-making, and enhanced collaboration across departments.
The client is a mid-sized manufacturer of electrical switchgear products that are used in residential, industrial, and government projects. Their operations include in-house production, multiple vendors, a large inventory, and project-based B2B sales. With more than 180 employees and a product line covering low and medium-voltage switchgear units, their day-to-day operations are complex and demand real-time coordination.
Business Challenges
Despite having an experienced workforce and a growing customer base, the client’s internal processes were disjointed and heavily manual. Some of the major challenges included:
Disjointed Systems
Each department worked in isolation using separate Excel files. Sales, purchase, accounts, and production teams often had conflicting data. This led to miscommunication, errors in orders, and unnecessary delays.
Manual Production Planning
Production scheduling was done manually, often based on outdated information. There was no structured material requirement planning system. This resulted in raw material shortages, delayed deliveries, and overproduction of some items.
Lack of Real-Time Inventory Visibility
The warehouse team struggled to track available stock. Audits were time-consuming, and stock mismatches were frequent, causing disruptions in production.
Inefficient Quality Control
Quality checks were recorded on paper, which made it difficult to trace product quality over time or link test results to suppliers and batches.
Delayed Reports and Decision-Making
Generating customer quotes, creating reports, or analyzing business data required a lot of manual effort. Weekly reports for management could take several hours to prepare.
These challenges affected customer satisfaction, operational efficiency, and profitability. The leadership team knew they had to act fast to remain competitive and scale their business.
Apagen Solutions followed a structured implementation process with strong involvement from all stakeholders.
Step 1: Requirement Analysis
Our team conducted a two-week deep-dive into the client’s existing processes. We worked closely with department heads to map current workflows and identify inefficiencies.
Step 2: ERP Design and Customization
We proposed a complete Odoo ERP suite tailored to their operations. This included modules for manufacturing, inventory, sales, purchase, accounting, quality, and maintenance. We also recommended specific customizations, such as barcode tracking, quality control forms, and dashboard reports.
Step 3: Data Migration
All relevant data from Excel files, including vendors, inventory, bill of materials, open orders, and customer information, was validated and imported into the new system.
Step 4: User Training and Go-Live
We trained department-wise teams on how to use Odoo ERP effectively. The go-live was done in phases, beginning with inventory and sales, followed by manufacturing and finance.
Manufacturing (MRP)
We implemented automated work orders based on sales orders. Multi-level bills of materials were configured, and production routes were set up for each assembly line.
Inventory Management
We introduced barcode scanning, batch tracking, and warehouse zones. Real-time inventory dashboards enabled faster decision-making and reduced stock discrepancies.
Sales and Purchase
Sales and purchase processes were integrated with inventory and manufacturing. Requests for quotation and purchase orders were generated automatically. Approval workflows ensured accountability.
Accounting
Odoo’s accounting module helped automate journal entries, invoicing, and GST compliance. The finance team gained better visibility over receivables, payables, and bank reconciliation.
Quality Management
We configured quality checkpoints at multiple stages including raw material receipt, in-process checks, and final product inspection. Test results were stored digitally and linked to specific batches.
Results Delivered
After three months of going live, the client experienced major improvements in day-to-day operations. Some measurable outcomes included:
Before ERP, average order fulfillment time was 7 to 10 days. After Odoo implementation, it reduced to 4 to 6 days.
The Plant Head shared this feedback:
"We were hesitant at first, but Apagen’s team handled the process with professionalism and clarity. Our shop floor team can now see work orders in real-time, our stock team has better control, and our finance team spends far less time generating reports. We have full visibility across our business like never before."
Conclusion
This successful implementation is a great example of how a mid-sized manufacturing company can transition from basic spreadsheets to a powerful ERP platform. The move to Odoo ERP helped the client achieve process integration, data accuracy, faster decision-making, and better customer service.
By eliminating manual tasks and improving collaboration, the business is now well-positioned to scale operations, take on larger orders, and respond to market demands more efficiently.
Apagen Solutions is a trusted Odoo ERP implementation partner for manufacturing companies across India. Our deep understanding of industrial workflows, combined with technical expertise, allows us to deliver customized ERP systems that transform the way businesses operate.
We offer consulting, implementation, support, and training for clients in various industries including electrical, mechanical, food processing, metal fabrication, and more.
If you are ready to streamline your business with Odoo ERP, reach out to us for a free personalize live demo/consultation.
Visit www.apagen.com or email us at Sales@apagen.com
• A business solution centric Odoo Consultant and IT professional with about 13+ years of experience spanning Odoo delivery, Sales, pre-sales, Odoo product development, Odoo business consulting, outsourcing & ADM services in leadership positions.
• Has headed Practices for Enterprise Solutions ( SAP, Baan & Odoo )
• Experience across domains likeSales and Marketing, Logistics, Manufacturing, Retail, Chemical, Automotive maped to Odoo
• Extensive experience in large program delivery & business process transformation consulting (Odoo Consultant) for multiple programs
• Demonstrated experience in designing new product & service offerings and executing global Go-To-Market strategies for new offerings for new market penetration
• Proven leadership skills with balanced focus on people, processes & technology
• Pioneered the use of ERP systems in various Processing Industry
• Worked as Process Heads of Marketing, Sales, Purchase, HR, ERP Project deliveries and also worked as Business Heads for many companies like IBM, JKT, Denave India, FCS and presently at Apagen