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Intuit QuickBooks Payroll service is no doubt is one of the best payroll services available for small and medium-sized businesses. It not only helps in paying the employees but also takes care of the payroll taxes and year-end taxes as well. In this, Intuit QuickBooks Payroll review article, we’ll show you the pricing and features that different QB Payroll offers.
One of the best features of this payroll service is it can easily integrate with QuickBooks accounting software. As we all know many small businesses use QuickBooks as their account management system and with an integrated payroll service, it becomes easier to track and transfer data between both software.
Different Intuit QuickBooks Payroll Plans
As the name suggests Intuit QuickBooks Payroll is a payroll service designed and developed by Intuit. It can integrate with the other accounting software, although it does not possess all the features as the other high-end payroll service software this is what that makes Intuit QB Payroll easy to use and navigate for the small business and self-employed persons.
There are many versions of QuickBooks payroll like QuickBooks Online Self-service Payroll, QuickBooks Online Full-service Payroll, QuickBooks Online Payroll, and QuickBook Desktop Payroll that has different plans, pricing, and features. Below you can find the breakdown of all the services available like price and feature, after that, you can easily decide which payroll service will be going to perfect for your business.
All the customers that are going to use QuickBooks payroll for the first time are eligible for 30 days trial on all the plans. That means you’ll have a chance to take a test drive of the payroll software before you can actually go for it.
QuickBooks Desktop Payroll
It is not important to use QuickBook accounting software if you want to use the QuickBooks Desktop payroll. But we recommend you if you are planning to have both payroll service and accounting software then go for QuickBooks. You need to integrate both software for optimum utilization.
Whenever you run the payroll information like check amounts, state and federal taxes, and deductions will automatically be entered in the accounting software also. You don’t need to hire an additional employee for this operation. this can be proven very useful for the small and medium firms that will save them from unwanted expenses.
These are the main plans the QuickBooks Desktop Payroll Offers
QuickBooks Desktop Basic Payroll
Overview: This plan only allows you to run payroll and you cannot use this to handle payroll tax obligations.
Price: The subscription fee is $29 per month and an additional $4 for each employee per month. You can avail a discount of 20% for the first six months.
Feature and Tax Service: This plan offers features like you can instantly print the paychecks for W-2 employees and 1099 workers, Direct Deposit, and Live support.
QuickBooks Desktop Enhanced Payroll
Overview: In this plan you can run all payroll and also handle a few payroll tax responsibilities.
Price: The subscription fee is $36 per month and an additional fee of $4 for each employee per month. In this plan also you have a 20% discount for the first six months.
Features and Tax Service: This plan includes all the features of the Basic plan and in addition, you can add all the federal taxes and all the state payroll taxes. In this, you’ll need to handle the tax payments but Intuit will automatically fill all the information in most of the federal and state payroll tax forms for you. And you also have the option of paying these taxes electronically. You can also print the W-2 forms for your employees and you’ll also get a reminder for the tax payments through email.
QuickBooks Desktop Full Service Assisted Payroll
Overview: This full-service assisted plan can handle all the payrolls as well as all the tax obligations.
Price: The subscription fee is $87.20 per month and an additional fee of $4 for each employee per month. This plan also offers a 20% discount for the first six months on the subscription fee.
Feature and Tax Service: This plan provides every feature that a small business is required. This plan includes every feature that the Enhanced plan offer. Additionally, you can run all payroll in this. Not only it automatically complete and fills all federal, state, and local tax forms but it also guarantees the correct tax payments on time. If any error were made then it automatically fixes the error and then pays all the payroll tax penalties due to the error.
If you choose this plan then a company representative from Intuit enters all the employee data and information into the system before you even get started. And finally, you can instantly print the year-end and W-2 forms for the employees as well.
And another best thing is that Intuit allows you to run unlimited payroll in each of its plans. That means employers have the freedom to pay their employees daily, weekly, bi-weekly, or monthly without any additional charges.
Apart from the subscription fee and per month employee fee, there is an additional fee of $12 for those employees who works in multiple states.
QuickBooks Online Payroll
All Intuit QuickBooks Online Payroll plans include free direct deposit, and you can pay your contractors in the application as well. Another option lets you define policies for and automatically track paid time off, vacation, and sick time. A mobile app is also available for both iOS and Android devices that will allow you to run payroll, view employee information, and pay taxes, but you’ll have to sign into the regular application if you wish to make any employee or pay rate edits.
QuickBooks Online Payroll also has three different plans as QuickBooks Online Core Payroll, QuickBooks Online Premium Payroll, and QuickBooks Online Elite Payroll.
QuickBooks Online Core Payroll
Overview: In this plan, you can run payroll but only Federal and State taxes will be calculated, filled, and paid automatically.
Pricing: The initial subscription fee will be $31.50 per month and an additional fee of $4 for each employee per month. Currently, there is an offer in which customers get a discount of 30% on subscription fees for the first six months. Although the whole price for this plan is $22.50 per month.
Features
1. Calculate Paychecks and Pay workers: Here, you can easily calculate the gross wages, employee withholdings, and net pay for each worker. Also, QuickBooks will take care of the federal taxes and state taxes for you. If employees want to view the paychecks, pay stubs, and W-2s then they can easily check them via QuickBooks Workforce online portal anytime.
2. Automated Tax Payment and Form Filling: All the taxes like Federal and State taxes will be calculated, filled, and paid automatically in this plan. It includes all the taxes of 50 states. For the multi-state filling there is an additional fee of $12 for each employee. (NOTE: Local taxes are not included in the Core plan.)
3. Manage Garnishments and Deductions: You can calculate and track miscellaneous deductions like student loans, medical bills, child support, taxes, etc from each employee paycheck. It can be proven useful in sending the payroll report to the appropriate agency.
4. Auto Payroll: In Auto payroll, you can run payroll for the salaried employees. You can also review and add additional compensation like commission or bonuses before you send the paychecks. (NOTE: There is an additional $5 administration fee per add on.)
5. Direct Deposit: In this, you can pay the employees and independent contractors, you just need to submit the payroll until 5 PM a day before payday. And the amount will be deducted when the employee gets paid. (NOTE: Same day direct deposit service is not available in the Core plan.)
6. QuickBooks Workforce: QuickBooks Workforce that is previously known as Payroll Report allows the employees to access their pay stubs, paychecks, and W-2s online anytime they want. Workers can also check their PTO balances and withholding allowances through this. They only need to create an Intuit account to use this feature.
7. Error-Free Tax Filing: In Error-free tax filing, you only need to enter the working hours and then the rest of the stuff will be taken care of by the Intuit. Once you provide the correct data on time and there is a sufficient balance in your bank account then Intuit will fill all the tax forms accurately and make payment. If occurred then Intuit will be paying the tax penalties no matter who mistake caused lead to that tax penalty in the first place.
8. Health Benefits: If you subscribe to the QuickBooks Online Core Payroll plan then you’ll get an affordable health coverage plan for the employees that will be best-fit according to needs and budget.
9. Expert Support: In this plan, you also get assistance from the experts via phone or chat. They will help you in entering worker and tax information then review your payroll set up and also guarantee you an error-free tax filling.
QuickBooks Online Premium Payroll
Overview: This plan includes the same features as the Core plan but there are few additional features like you also will be able to calculate, file, and pay local taxes in this. Other features are discussed below.
Pricing: The initial subscription fee will be $37.50 per month and an additional fee of $8 for each employee per month. Currently, there is an offer available in which customers get a 50% discount on the first six months. Although if you buy at the wholesale price then it will cost significantly lesser.
Features
1. Calculate Paychecks and Taxes: Like the Core plan in this you can calculate the gross wages, employee withholdings, and net pay of each worker. But in addition to the Federal and Local taxes, in the Premium plan you can also calculate, file, and pay Local taxes also which is not possible in the Core plan. Employees can activate and view their paychecks, pay stubs, and W-2s through an online portal.
2. Automated Tax Calculation, Filling, and Payment: In the Premium plan, all the taxes like the Federal, State, and Local taxes will be automatically calculated, filled, and paid by the Intuit. You don’t need to do anything. It includes taxes of all 50 States. QuickBooks only offers free tax filing for 1 state and there is an additional $12 charge for the multi-state tax filing for each employee.
3. Manage Garnishments and Deductions: In this plan, you can calculate and track the garnishments and deductions like student loans, transport costs, medical bills, taxes, and child support, etc. and after that, you can easily send the report to the appropriate agency.
4. Auto Payroll: In this feature, you can run auto payroll for the salaried employees. Before you send the paycheck to the employees you can review and add additional compensations like commissions and bonuses. (NOTE: There is an additional $5 as an administration fee for every addition of compensation.)
5. Direct Deposit: QuickBooks Premium Payroll plan offers same-day direct deposit to its users. That means you can pay employees and independent contractors on the same day. Users just need to submit payroll before 7 AM on the payday. There are no additional charges for the Same-day direct deposit.
6. QuickBooks Workforce: This QuickBooks feature was previously known as Payroll Report. In this employees can view paychecks, pay stubs, and W-2s Online anytime they want. Workers can also check their PTO( Paid Time Off) and withholding allowances via QuickBooks Workforce. To use this feature employees only need to create an Intuit account.
7. Custom Users Settings: This feature is not available in the Core Payroll plan. In this, you can setup, change, and cancel the access to the users so you can be in control. In addition, you can set custom permissions at different levels for every user so you can easily assign tasks.
8. HR Support Centre: Here, you get an HR support center that will answer all of your questions like how to enforce the state and federal wages laws, overtime laws. And you can also learn the best hiring, performance, and termination practices from the experts. HR support will teach about the performance tools, job description, and best onboarding processes.
9. Premium Time Tracking: This is one of those features that makes the QB Premium Payroll plan outstanding from the Core plan. With the help of this, workers can easily record their clock in and out time from anywhere from a mobile app. GPS/Location tracking helps to see who’s working where in one look. You can also review, edit, and approve the working hours within the QuickBooks.
10. Expert Setup Review: In this, an expert from Intuit will review your payroll set up while you can sit back. By doing this you will be always free from mistakes that can cause tax issues. If you are switching from another payroll service to QuickBooks Payroll Premium service then Intuit will take care of all the data transfer for you.
11. Health Benefits: You’ll get an affordable health coverage plan for all of your employees according to your needs and budget.
12. Error-Free Tax Filling: In QuickBooks Premium payroll, you only need to enter the hours and then the rest of the stuff will be handled by the Intuit. Once you provide the correct data on time and with a sufficient amount of money in Bank then Intuit will file your tax forms accurately and make payment. Intuit will also pay the tax penalties no matter whose mistake caused them.
13. Expert Product Support: In the expert product support, customers will get answers to all the questions related to the payroll product. You can connect with customer support via phone or chat to get step by step instructions, troubleshooting assistance, tips, and resources.
QuickBooks Online Elite Payroll
Overview: QuickBooks Online Elite Payroll plan includes all the features of both the Core and Premium payroll plans. In addition to this, Elite product support, Personel HR advisor, Elite Time Tracking, Elite Onboarding assistance, and Tax penalty-free guarantee. We’ll discuss every additional feature of this plan in detail below.
Pricing: The initial subscription fee for the Elite plan is $62.50 per month and an additional fee of $10 for each employee per month. Currently, there is an offer where the customer gets 50% off for the first six months. Although if you buy the plan at the wholesale rate then it will cost much lesser.
Features
1. Unlimited Payroll Runs: This feature allows the employer to pay their workers and employee on a daily, weekly, biweekly, or monthly basis without any extra charges apply.
2. Calculate Paychecks and Taxes: In the Elite payroll plan, Intuit will automatically calculate gross wages, employee withholdings, and net pay for each worker. Intuit will also calculate the federal, state, and local taxes, so you don’t have to do this on your own. Like the Premium Payroll plan, in the Elite plan Intuit will also calculate the local taxes for you. Employees can view paychecks, pay stubs, and W-2s anytime they want.
3. Automated Tax Calculations, Filling, and Payment: Like the Premium payroll plan, in the Elite plan all the taxes including Federal, State, and Local taxes are calculated, filed, and paid by the Intuit itself. There is an additional fee of $12 for those employees who are working in multiple states. This includes taxes from all the 50 states of the USA.
4. Manage Garnishments and Deductions: In this plan, you can calculate and track the garnishments and deductions like student loans, transport costs, medical bills, taxes, and child support, etc. and after that, you can easily send the report to the appropriate agency.
5. Auto Payroll: In this feature, you can run auto payroll for the salaried employees. Before you send the paycheck to the employees you can review and add additional compensations like commissions and bonuses. (NOTE: There is an additional $5 as an administration fee for every addition of compensation.)
6. Direct Deposit: QuickBooks Premium Payroll plan offers same-day direct deposit to its users. That means you can pay employees and independent contractors on the same day. Users just need to submit payroll before 7 AM on the payday. There are no additional charges for the Same-day direct deposit.
7. QuickBooks Workforce: By using QuickBooks Workforce Online portal employees can view their paychecks, pay stubs, and W-2s anytime from any device with internet. In addition to this employees can also check PTO (Paid Time Off) through the QuickBooks Workforce Portal.
8. Custom User Settings: Using this feature, users can grant permissions to the employees at different levels. You can easily set up, change, and revoke permission to access any time you want. This feature will help the user in assigning definite tasks to each employee.
9. Personal HR Advisor: In this Elite Payroll service, you’ll be assigned a certified HR advisor that you can contact via phone or online. You can have professional guidance from them regarding critical HR issues. You will also receive handbooks and policies customized according to the client. (NOTE: If the accountant calls the HR support on behalf of the client then HR advisor will not provide its service to you.)
10. Elite Time Tracking: It includes all the features of Premium Time Tracking like GPS tracking of the workers, review & edit working hours, workers can clock in or out from anywhere using their device. In the Elite Plan, there are some additional features like Geofencing that notifies the workers to clock in or out whenever they enter or leave the job site, you can also track real-time working hours and projects hours, and add & view notes, photos, and project updates in the activity feeds from QuickBooks.
11. Elite Onboarding Assistance: In Elite Onboarding, the experts will take care of the Payroll setup while you can sit back and relax. Once you hand over the data then you can avoid common mistakes that can cause tax penalties. If you are switching from a different payroll service then experts will take care of all the data transfer to QuickBooks Payroll as well.
12. Health Benefits: In this feature, you can compare all the affordable health coverage for all of your employees. These health plans are specially made according to the client’s budget and needs.
13. Tax Penalty-Free Guarantee: If you choose the Elite Plan, then an Intuit Tax Resolution team will work on your behalf and will file payroll tax & resolve any issues with IRS. Even if after all of this, you’re penalized by the IRS then Intuit will pay all the tax penalties and interest up to $25,000 per year. No matter who caused the error Intuit will pay the tax penalty.
14. Elite Product Support: This is US-Based product support. You can contact the experts via phone or online chat. You can have step-by-step instructions, technical assistance, professional tips, and resources to improve payroll. Whenever you call the expert support then you don’t have to wait i.e. you can answer instantly.
QuickBooks Online Self-Service Payroll
Intuit QuickBooks Online Self-Service Payroll is for the small businesses that want to run the payroll on their own. You can also integrate the Self-service payroll with QuickBooks Online. But if you are opting for this, then you should have some prior knowledge of Payroll. Let’s discuss the Pricing and features that Intuit offers to its customer.
Pricing: If you buy the QuickBooks Self-Service Payroll alone then it will cost you around $35 per month. And if you buy the Self-Service Payroll Bundled with QuickBooks Online then it will cost around $55 per month. But if you want to buy QuickBooks Online Plus + QuickBooks Self-Service Payroll then it will cost around $95 per month. There is an additional fee of $4 for each employee per month. If you buy the QuickBooks Online Self-service now then you can get a 50% discount on the monthly subscription fee.
Features
1. Integrates with QuickBooks Online: If you choose the Self-service Payroll then you can integrate it with QuickBooks Online easily. By doing this, you not only just manage your payrolls but you can also keep track of the expenses and income, manage account payable and account receivable, track inventory, and create a budget, and many more.
2. Create Paychecks: In this plan, you can calculate and create paychecks for both the salaried as well as hourly employees. It calculates the gross pay based on the working hours of employees.
3. Direct Deposit: By using the Direct Deposit features you can pay the workers and independent contractors on the same day without any additional charges. This whole process will take less than 24 hrs.
4. QuickBooks Workforce: With the help of QuickBooks Workforce Online Portal employees can view their paychecks, pay stubs, and W-2s Online anytime. And employees can also check their PTO (Paid Time Off) through the QB Workforce website also.
5. Employee Benefits: There are a few features that benefit the employee also like tracking of sick & vacation time, calculate & track deductions for insurance.
6. Manage Deductions: You can also track garnishment like child support, transport cost, Health bills, etc, and then easily send the reports to the appropriate agencies.
7. The calculation, filing, and payment of Payroll Tax Forms: In Self-service payroll, you have to calculate, file, and pay the payroll tax forms on your own. There are various forms like Federal & State Payroll Tax Form, 940, 941, W-2s, and 1099- Misc form that you can pay easily.
8. E-Payment: You can easily pay the federal and state taxes online through the E-payment feature of the QuickBooks Online Self-Service Payroll service.
9. Mobile App: QuickBooks Online Self-service Payroll allows users to create the paychecks and manage payroll from an Android or iOS application.
10. Customer Support: The users get free Customer support only if they have QuickBooks Online Plus subscription. But it has an in-built app that will help you in run payroll.
QuickBooks Online Full-Service Payroll
Intuit QuickBooks Online Full-service payroll is perfect for those businesses that do not have time and expertise to run the payroll on their own. It is best for businesses that want to outsource their payroll service. To use this service, the client doesn’t require any prior payroll knowledge. Let us show you the pricing and features that Intuit offers to clients.
Pricing: The cost of QuickBooks Online Full-Service Payroll alone is $80 per month. And if you buy QuickBooks Online bundled with QuickBooks Full-Service Payroll then it will cost around $100 per month. And the price of QuickBooks Full-service Payroll + QuickBooks Online Plus is around $140 per month. There is an additional fee of $4 for each employee per month. Currently, there is a 50% discount on the monthly subscription fee.
Features
1. Integrate with QuickBooks: QuickBooks Full-service Payroll is best when integrated with the QuickBooks Online accounting software. Along with managing the payroll, when integrated with QBO you can also track the income and expenses, manage account payable and account receivable, track inventory, and many more.
2. Create Paychecks: Here, you can calculate and create paychecks for both the salaried as well as hourly paid employees. You can easily calculate the gross wages of the employees.
3. QuickBooks Workforce: QuickBooks Workforce allows the employees to view their paychecks, pay stubs, and W-2s online anytime from a device with internet. And employees can also check their PTO (Paid Time Off) through the Workforce Online portal.
4. Employee Benefits: Employees can also avail benefits like tracking of sick and vacation time, calculation and deduction of insurance benefits, medical bills, etc. Employees can also send this report to the appropriate agency as well.
5. Manage Deductions: You can also track garnishment like child support, transport cost, Health bills, etc, and then easily send the reports to the appropriate agencies.
6. The calculation, filing, and payment of Payroll Tax Forms: In Self-service payroll, you have to calculate, file, and pay the payroll tax forms on your own. There are various forms like Federal & State Payroll Tax Form, 940, 941, W-2s, and 1099- Misc form that you can pay easily.
7. E-Payment: You can easily pay the federal and state taxes online through the E-payment feature of the QuickBooks Online Self-Service Payroll service.
8. Mobile App: QuickBooks Online Self-service Payroll allows users to create the paychecks and manage payroll from an Android or iOS application.
9. Customer Support: In QuickBooks Online Full Payroll service, the users get 24/7 customer support. You don’t need to buy QuickBooks Online Plus subscription in order to have the customer support.
QuickBooks Desktop for Mac Payroll
QuickBooks for Mac doesn’t have built-in payroll. Mac version doesn’t provide self methods for manually tracking payroll. The employer needs to pay extra to access online QuickBooks payroll for getting payroll service for Mac. Before enrolling in the QuickBooks payroll system, your information must enter correctly. If the data doesn’t match between QuickBooks and QuickBooks Payroll, maybe the program won’t work properly.
There are options to run QuickBooks Payroll on Mac:
• QuickBooks Payroll for Mac: This is an Online Payroll Service that integrated with QuickBooks for Mac. QuickBooks Payroll for Mac support Safari v3.1and Firefox v2.0 and so on.
• QuickBooks Online Payroll: QuickBooks Online Payroll is an online payroll service that combines with QuickBooks Online and supports Safari v3.1 and succeeding.
There are some steps you need to follow to run Payroll in QuickBooks for Mac:
• First, click on QuickBooks and Preference
• Then click on the Payroll option and select your option from the drop-down list.
• Select the Edit account and then Sign up to create an account.
• Then, select employees, you have to pay from the employee’s list.
• Then enter the correct information related to employees. Such as working hours, and other payment-related info.
• Then click on Create Paychecks and approve the employee’s salary.
• After selection, you can send confirmation emails to your employee with a link.