Moving to a new office is a stressful process, and it can be overwhelming when you're trying to do it all at once. You'll have more time and money saved in the long run if you take the challenge step-by-step.
Selecting a new office space is as difficult as moving to a new home. You're dealing with large, heavy furniture, difficult-to-pack electronics, and several rooms' worth of knickknacks.. Moving can be stressful because you don’t have time to shut down operations for a week in order to sort things out. Despite the size of your company, an office relocation can still be hard work. To take the load off and make it easier on yourself, follow these tips when finding a new office space.
When it comes to shifting to a new office location, there is no such thing as "winging it." You should start preparing as soon as possible, dividing up who will do what, how they will do it, and when it will be completed. Otherwise, you'll be fumbling at the last minute, and no one wants to be trapped in the office all night stuffing staplers into boxes or finding out how to transport a dozen enormous printers. You'll need a strategy in place for where things will go once you've moved into your new office, as well as how you'll get everything ready for moving day. Make use of a blueprint to aid you.
Even if you plan to split the tasks, having a professional move manager who can assist and follow up on each step to ensure everything runs well is still essential. The best person for this is usually an administrative assistant, but you may also recruit someone who has past expertise with commercial relocations.
We always recommend doing some research and getting quotes from at least three reliable moving companies before organizing your move, but because an office move can get very expensive, very quickly, you should look at a few more. If you have the funds, consider hiring a full-service moving company to handle all of your packing, loading, unloading, and unpacking. You'll want to make sure you select a firm with a proven track record of success in this area, so ask around for referrals of moving companies with experience with workplace relocations. Have a representative from each firm come to your location to get the most accurate price possible.
Even if you hire a moving company to handle the heavy lifting, having everyone responsible for their own desk area will be a huge assistance. Give your employees advance notice of when their desks must be packed, and urge them to do so in small increments so that no one tries to pack everything at the last minute. You might only need to give your workers a couple of hours off the day before the relocation to organize their desks. Also you can follow Office Moving Checklist 2020 for Seamless Office Relocation.
Disconnecting and reconnecting all of your technology is one of the most difficult aspects of transferring to a new office space. As soon as you know the date of your move, have your IT department establish a plan for transporting all of your office's electronic equipment. Your data and internet plans, as well as your laptops, servers, and phones, are all included. This is a huge project that you won't be able to assign to the movers. It's important that your team get to work as soon as possible. Set up a plan for recycling or donating any equipment you'll be getting rid of.
You'll need to get a complete list of any relocating restrictions unless your company owns the building you're moving out of or into. It's possible that you can only move during non-business hours or that you'll need to make a specific request to utilize the service elevator. These limits should be obtained as soon as possible from building management, as they will regulate the logistics of moving day.
As soon as you have your new address, you can get new business cards, letterhead, envelopes, return labels, and other products. Make sure to notify your customers, particularly if they send you products on a regular basis. It's far preferable to have all of your current documents on hand before moving than to risk being without them in your new place for days or weeks.
Labeling your boxes is essential for any relocation, but it's especially critical when transferring to a new office. To keep things moving smoothly during and after the move, carefully label each box so you don't have to search for things like printer paper or toner when you actually need them. For maximum efficiency, label each box with a location and a number for maximum efficiency, and keep a spreadsheet that details each box number and the contents inside of it. It will require a bit more effort, but it will save you a lot of time while settling into your new place and will be available to everyone.
If your new contract overlaps with your old one, make moving day easier by carrying as many small items as you can. Taking over items like plants and large office supplies on your own can make the entire moving process smoother, especially if you can have them set up in their new locations before you formally move in.
Moving to a new office is stressful for everyone involved, including your staff. Budget in a little celebration for after the move as a "thank you" for everyone's help in making it happen and to enjoy your new place. You don't have to be entirely set up, and it doesn't have to be anything big—even a mid-day celebration luncheon sometime in the first week following relocating will show your employees how much you appreciate their assistance while also welcoming in exciting new things at the new office.
It's a lot of work to move to a new office, but you're probably doing it for a good cause. Plan ahead as much as possible to avoid to-dos falling through the cracks, and hire your relocation manager as soon as possible. Knowing someone is in charge of all the moving components can assist in reducing stress and keeping things on schedule.
Don't be left frustrated and perplexed as to what went wrong. Contact our team at 1800 318 026 and let one of our trained representatives assist you in resolving any issues you may be experiencing. You'll wake up feeling refreshed and ready to make your next move. Moving is never easy, but with our expert approach, you can move with confidence, knowing that everything will go according to plan and that you will see results.’
We've been in the moving industry for over a decade, so we're used to dealing with a wide range of customers. We've dealt with just about everything! We have the skills and experience to handle almost any type of relocation you can think of.
Overall, you can rest assured that our well-trained removalists professionals will oversee and execute all of the necessary preparations and tasks involved in transferring the workplace smoothly. And you can rest assured that all of your moving-related activities will be handled and managed efficiently and effectively by Removalists Melbourne.
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