Are you looking for a Desktop system that suits your business? Then you are on the right page. Quickbooks is one of the commonly preferred Desktop systems by small retail businesses, clothing stores, jewelry stores, sporting goods or bike shops, furniture stores, and home improvement-related businesses. This Desktop system is mostly not preferred by restaurants and cafes. This Desktop system is easy to use if you are already using QuickBooks Desktop.
In this blog, you will be introduced to QuickBooks Desktop and its features. You will understand the requirements to set up QuickBooks Desktop. The pricing of QuickBooks Desktop along with its pros and cons are elaborated here. You will also get to know about the alternatives available.
What is QuickBooks Desktop?
QuickBooks Point of Sale system is a multi-purDesktope solution used for sale and inventory management, bills management, credit payment processing, employee and time tracking and etc. QuickBooks Desktop is designed to manage over 15,000 inventories. This software can be easily integrated with QuickBooks accounting software. QuickBooks Desktop system has a lot of amazing features which makes it more of an ERP solution than a cash register. You can manage all the aspects of your retail and hospitality business with QuickBooks Desktop.
QuickBooks Desktop is supported by Windows 10, Windows 8.1, Windows 7, and Windows Server operating systems. This locally installed solution can be integrated with iPhone and iPad. QuickBooks Point of Sale is easy to use and hence does not require any technical skills. QuickBooks Desktop can be differentiated from other Desktop systems by its efficiency, mobility, and simplicity.
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Features of QuickBooks Desktop
Here are some of the features of QuickBooks Desktop that makes it unique and a one-in-all solution for retail businesses.
Customers and Rewards Programs Management: QuickBooks Desktop comes with an option to manage both credit customers and reward programs The complete data of your credit customers like the amount due, their credit limit, and other details are available in QuickBooks Desktop. The loyalty programs can also be managed using QuickBooks Desktop.
Credit payment processing: You can manage your cash, credit, and debit card payments using QuickBooks Desktop. It is completely integrated with the desktop system. QuickBooks Point of Sale payment processing is well secured and trusted by millions. QuickBooks Desktop system supports secured payment technology like EMV. You need not pay per transaction on your credit payments and the pricing is fixed.
Sales Transaction Management: You can add sales data in QuickBooks Desktop using the barcode scanner or add them manually.
QuickBooks Desktop Integration: All the data from QuickBooks Desktop can be effortlessly transferred to QuickBooks Desktop. All the transactions made with QuickBooks Desktop are synced with QuickBooks accounting software. This saves your time and avoids man-made errors.
Inventory Management: You can manage all your inventory items using QuickBooks Desktop advanced versions (PRO and Multi-Store versions). You can get the up-to-date data of your inventory items using QuickBooks Desktop. You can improve your profits and manage better by knowing the current inventory details. QuickBooks Point of Sale software directly uploads the inventory items from the spreadsheet software.
QuickBooks Desktop system is available in three versions: Basic, Pro, and Multi-store. You can see the features available for each version.
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QuickBooks Desktop Requirements
The basic requirements of QuickBooks Desktop are:
Operating system: Windows
Processor: 2.8 GHz processor recommended for single users; 3.5 GHz for multiple users.
Disk Space: 1 GB disk space minimum
Memory: 6-8 GB Ram recommended for a single workstation.
Screen Resolution: 1280*768 or higher
The QuickBooks Desktop system can be integrated with QuickBooks Desktop 2016, 2017, and 2018. And also can be integrated with Enterprise Solutions Versions 16.0, 17.0, and 18.0.
QuickBooks Desktop Hardware
QuickBooks Desktop requires all these hardware equipment to create a complete QuickBooks Point of Sale system. QuickBooks Point of Sale software is compatible only with QuickBooks Point of Sale hardware. Hardware from other sources will not be compatible with it. Intuit Desktop does not guarantee that it will work with other products. API access is also not provided by Intuit Desktop.
The QuickBooks Point of Sale hardware equipment include:
an EMV Ready Pin Pad
a Receipt Printer
a Barcode Scanner
a Cash Drawer
a Pole Display
a Tag Printer
a Wireless barcode scanner
EMV Ready Pin Pad
EMV Ready Pin Pad can process mostly all the debit and credit cards. It is one of the new secure credit card payment standards in the US which stands with Europay, MasterCard, and VISA. You can avoid all stolen or counterfeit card transactions using EMV Ready Pin Pad. This is done by the confirmation of the card reader to the latest PCI PEC security standards.
Receipt Printer
This Receipt printer of QuickBooks Point of Sale automatically prints the receipt at the end of each transaction. This printer also prints the credit card slips and gift vouchers. This printer is easy-to-use with its inbuilt auto-cutter and drop-in paper loader.
Barcode Scanner
Intuit Desktop Barcode scanner scans both high-density and low-density codes. The scanner is used with various transactions like refunds and credits, item receipts, invoices, sales orders, and inventory transfers. The scan range of this certified barcode scanner is 18”.
Cash Drawer
Intuit Desktop Cash drawer is the most important accessory in the QuickBooks Desktop system. This safe Intuit Desktop cash drawer has an inbuilt lock for security purDesktopes. It is made of the sturdy metal body. Intuit Desktop cash drawer will automatically open at the end of each sales transaction. This can be connected with the receipt printer easily.
Pole Display
The pole of the QuickBooks Desktop system will show the prices of each item during the transaction. This is one of the optional accessories. The pole of the QuickBooks Point of Sale system is pleasant with its fluorescent green display. You can also customize texts to be shown in it.
Tag Printer
The tag printer is used to print the tags for the items in inventory. This can be paired easily with Bar code scanner. This makes the process of recording items quickly and accurately. This tag printer supports a USB connection and is very compact to use.
Wireless barcode scanner
The wireless barcode scanner of the QuickBooks Desktop system is Bluetooth enabled. The limitations of the wired scanner are overcome using this. But this scanner is a bit expensive when compared to a wired barcode scanner.
Working of QuickBooks Desktop
QuickBooks Desktop can be seamlessly integrated with QuickBooks Desktop. It is also suitable for tablets with Windows 10 operating system. QuickBooks Desktop comes with a variety of hardware like cash drawers, barcode scanners, receipt printers, PIN pads, and tablet stands. QuickBooks Point of Sale does not charge monthly like its competitors. QuickBooks Point of Sale is installed with a one-time lump sum by the business owners.
Pricing of Quickbooks
Quickbooks Point of Sale system does not have a monthly software or setup payment. It is a one-shot payment process and is a bit expensive.
Quickbooks Software
Quickbooks Hardware
Hardware bundle: $900. Comes with a cash drawer, receipt printer, wired barcode scanner, and PIN pad. Tablet sold separately.
PIN Pad: $389. Accepts contactless payments and requires a QuickBooks Payments account.
Mobile card reader: $49. Requires the free QuickBooks GoPayment app.
Receipt printer: $219.
Cash drawer with receipt printer: $449.
Tag printer: $329.
Wireless barcode scanner: $409.
Wired barcode scanner: $199.
Universal tablet stand: $119.
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