The W-2 tax form is a very important tax document, as, despite its small size, it influences both employer and employee tax payment. It means that every company is obliged to issue these templates for every person they pay more than six hundred dollars per year. As the official IRS website says, the deadline for issuing those samples for 2018 to the governmental institutions, as well as employees is the thirty-first of January 2019. Pay attention to the fact, that every employee is obliged to notify the company he works at about any changes in the marital status, address, getting some medical insurance plan or obtaining dependent relatives or kids, as this information influences taxes.

The Financial Penalties for the Late W-2s

Everybody knows that tax information, filed in time helps companies to avoid financial penalties and thus, save money. But what to do if you are late with them fully or partially or have mistakes?

There is some general information about penalties and how to avoid them that every organization should know:

1. If you file incorrect or incomplete W-2 form, the IRS will assess penalties to your business.

2. The Internal Revenue Service highly recommends you to file those documents electronically if there are more than 250 employees in the company.

3. There is a wide variety of solutions, that can help you with it. You can complete forms in an Adobe, ApowerPDF, PDF-XChange desktop apps or process it online with PDFfiller, SmallPDF or Formswift.

4. Those who still late with the forms, but not later than a month after the deadline — before the end of February are obliged to pay twenty dollars per one template. The full sum still depends on the number of documents the company issued late and the company size. The highest penalty rate is $536,000 in one year for large businesses or $187,500 for small businesses.

5. If the company filed W-2 tax forms later than thirty days but before the first of August, then the rate is higher. The fine increases to $100 per every sample, with a maximum fine of $1,609,000 for large companies, or $536,000 if you have a small business.

6. Those who fail to file their forms by August 1 will owe IRS a $260 per every single W-2, or $1,072,500 a year for small businesses and $3,218,500 annually for others.

7. If you do not know what category your organization belongs to, then examine the income of a company per three latest tax years.

8. If the sum increases $5 million than you will have to pay taxes in accordance with the highest rate. On the other hand, if the sum is equal to or less than the company is classified as a small business.

9. Those who fail to file forms to the Social Security Administration by the end of the year will have penalties, issued by this governmental institution as well.

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