The requirements for setting up a virtual back office differ with each company. The decision to set one up requires in-depth knowledge of the company and its future. The level and the number of processes to be given to the virtual back office are to be considered too. Still, there are some common factors that anyone has to take into consideration before taking a decision of whether to have a virtual back office or not. They are as follows:

Saving Overheads:

The first pointer that helps a person decide whether or not to set up a virtual back office is the need to cut down the company’s expenses. Virtual back office will help with the reduction in man power and hence, it directly affects the cost lost in social security benefits, employee’s health care plans and worker’s compensation. The efficiency of the work done is also increased due to the specialty of the back office team as they will be more experienced due to the high volume of work. It also helps the company take the extra work load from the existing employees and re-assign them in core business projects.

Moreover, when a current in-house process is sent to the back office, any assets related to the process can be sold to bolster the company’s financial status. This flexibility is greatly reduced if you sign-up for long term agreements. But, there are some companies that do not require such contracts.

Concentration on Core Business Processes:

Another main advantage is that you can focus on your core business processes while the rest of the work can be sent to the back office. This is quite a rewarding benefit for small and medium sized companies who are trying to make their stand. It helps the entrepreneur to free up his time from mundane, repetitive work and focus on core areas of the business like marketing, operations, etc.

Retention of Knowledge:

In most cases, having inexperienced personnel in non-core business areas will lead to reduction in morale due to need for re-do work or due to compensatory work in the name of quality.

Most importantly, many small sized IT businesses might not have the resources to employ experienced computer personnel or create and maintain top level technology. When these projects are “back office-ed” to a company with such expertise, the small sized company gains knowledge retention from such a transaction and so becomes able to compete with large scale companies.


When it comes to back office service, the client and the vendor are well aware that the client should receive the best service for the payment received by the vendor, and that it is the vendor’s responsibility to make this happen. Moreover, the client has a person (usually the account manager) to communicate any type of grievance and the vendor is required to address it to the complete satisfaction of the client. This type of understanding is mostly missing within a company.

Thus, if your company has the advantage of great financial stability that doesn’t require you to save any more overheads, if you have enough time to look into both the core and non-core functions of your company, if you have expert and responsible hands to compete with the top competitors in your industry, you might not need to enroll a virtual back office provider. If not, you might have to seriously consider the option.

All the best!

Author's Bio: 

Larson Frederick is the Vice President of Marketing for Wingspread Business Support Services. He has vast experience in the field of Virtual Back Office setup and maintenance. Find out more about this and other articles at