Data breaches and disasters happen anywhere and anytime. Irrespective of which tool you use for your business, you can fall victim to these unpleasant threats. Therefore, it’s necessary to conduct Microsoft Office 365 backup for your Office 365 data to avert disaster. This informative discusses the fundamentals of this kind of back up for your data. Continue reading to learn more.

What is Office 365?

Before delving into the details of backing up Office 365, we need to define it. In short, this solution is Microsoft’s cloud service that offers varied cloud-based software you can access worldwide. It also acts as software as a service (SaaS).

It takes care of Microsoft applications such as Word, Excel, PowerPoint, and SharePoint. With it, you can facilitate your business and collaborate with your customers and team. It also helps you to eliminate or reduce administrative challenges.

How It Works

The tool works through a subscription that allows you to access its cloud services. One such solution is Microsoft’s Exchange, which allows users to receive their emails via Outlook but with an enhanced capacity. Microsoft takes care of patching installations, spam protection, and server maintenance.

You can use SharePoint to share audios and videos. You can also utilize it to collaborate with your team and customers on the same platform. Consequently, it becomes more convenient to track workflow and files.

Lastly, the solutions let users access Microsoft Word online. This way, users can enjoy working on their Word files on the go.

Types of Backup

So, what type of backup can you access on this platform? Below are the three backup types available.

Full backup. This backup type allows you to create one-to-one file copies. That’s why it’s the basis for the next two other forms below.
Differential backup. This form of backup copies data dissimilarities from the last full backup. Ease of storage is one of its leading advantages compared with the full backup method.
Incremental backup. With this backup type, you can save any previous changes you made after the last incremental backup cycle. Moreover, it is easy and faster to store the backup. Lastly, you can perform all these backups in real time.

The Limitations of Office 365

Although it is a great business tool, it has a limited retention capacity. Therefore, your data could be exposed to breaches and other cyber threats. So, how do you handle such limitations? You can handle these shortcomings through third-party services. The advantages of third-party solutions are:

They allow you to enjoy unlimited data storage.
They maintain numerous versions of the same document.
Automated backup saves you time and secures your data.
Third-party software offers secure cloud storage.
Their backup tools preserve your folders’ hierarchy.

Backup Office 365 Exchange Online

So, what can you back up in your Office 365? Here are the types of documents you can back up to avert data loss.
Microsoft Exchange online emails
Your attachments
Personal and business contacts
Business tasks
Your group mailboxes
Archived mailboxes

You can retrieve these data conveniently and faster wherever and whenever necessary. Also, you can download an attachment or even send emails from your backup.

Why You Should Back Up Your Office 365

We already saw that Office 365 is limited in many ways, thus necessitating backup from external service providers. What are the main reasons for this? Here is why you should to back up your emails and other files.

Your team members can delete them accidentally in the process of trying to declutter their inbox.
Some corrupt and rogue employees within your team can delete emails and other important data maliciously.
Your hardware or systems can crash accidentally and suddenly. When this happens, your emails and other sensitive data can be corrupted permanently.
Lastly, your Office 365 can fall victim to malware from cyber fraudsters targeting businesses. If an attack happens without a backup, you could end up suffering financial or data losses.

Here’s all modern users need to know about backing Office 365 data. These facts allow capturing the whole complexity standing behind data storage and protection, so we recommend studying the topic in-depth to ensure sufficient data protection and guarantee uninterrupted business operations.

Author's Bio: 

Rasel Khan Is An Internet Entrepreneur