Automation is nice — when it’s used accurately. Properly utilized, automation can produce quicker outcomes, improve employees productiveness and cut back the noise stemming from a rising variety of massive data sets.

Driven by chains of straightforward guidelines and superior machine studying technology, duties reminiscent of worker onboarding, reporting, business intelligence (BI) and cloud migration are being automated. And, with better adoption of machine learning and automation, organizations transfer nearer to the purpose at which they are going to be able to embrace future advances in artificial intelligence that can assist information crucial business capabilities. Think of this like a toddler crawling, then strolling and eventually working. Businesses at present are crawling — however with rising confidence!

However, neither rule-based or machine-learning powered automation is an “implement and forget” resolution; guidelines should be up to date and refined, and machine studying algorithms must be continuously fed information and individually coded to suit the bespoke wants of a corporation and use case. This actuality represents a severe threat to any group that rushes in: embracing automation with out totally contemplating its implications and follow-on results. It’s necessary to consider the circumstances underneath which a algorithm or a given algorithm will act appropriately.

Before Automating: Know Your Business

The first and most necessary step of implementing automation into any enterprise is knowing what capabilities ought to never be automated. The aim of automation is to lower time-consuming work for people. Painful as it’s to confess, automation is not about kicking again and stress-free whereas the machine works unsupervised. In reality, that is how organizations open themselves as much as probably crippling mishaps and assaults. Automation requires substantial maturity and is ineffective when pursued in lieu of growing and actioning a restricted variety of well-defined guide processes first.

One rule of thumb is that automated tasks ought to never be people who staff are unfamiliar with or can’t complete themselves. It goes with out saying that if the humans don’t perceive the duty at hand, there is no such thing as a manner for them to make sure the duty is being accomplished appropriately by the machine, or that the outcomes are anticipated or predicted.

Beyond realizing the enterprise process, organizations want to make sure they’ve formal information dealing with policies in place. An organization that’s not assured of the place its data comes from, how it’s collected, who has access to it, if it has been cleaned or if will probably be altering just isn’t mature sufficient for automation. On the opposite, organizations that activate automation earlier than understanding the provenance of its data, what tasks it needs to automate and the foundations that automation will comply with threat automating ineffective, dangerous or unauthorized processes, with expensive repercussions.

This was a catalyst for the 2012 Knight Capital stock crash. An error in its automated routing system for U.S. equity orders led to the unintentional buy of a whole bunch of inventory shares with an estimated worth within the billions of U.S. {dollars}. This incident occurred as a result of Knight Capital didn’t have sufficient fail-safes or controls, reminiscent of human intervention, guidelines or classifiers, coded into its automation capabilities. Instead, the corporate was over-reliant on its automated capabilities to make acceptable selections.

The ripple impact of those failures is commonly felt removed from the singular occasion. In the case of Knight Capital, it led to the corporate being acquired by a competitor resulting from irreparable monetary and reputational harm. To the extent that automation creates digital doppelgängers within the type of assist chatbots, digital gross sales assistants, assist desk staff or advertising and marketing bloggers, it conducts enterprise in your behalf and introduces actual enterprise and popularity threat. “The algorithm did it!” just isn’t a suitable defense for customers, regulators or companions.

Fail-Safes, Filters And Human Intervention

Automation, at the very least because it at present exists, doesn’t adapt independently, neither is it able to making use of human reasoning to new data and exterior components. It is that this context that usually modifications what can be deemed acceptable for a given response or resolution. For instance, self-driving vehicles have crashed and killed individuals due to their incapacity to acknowledge pedestrians or perceive that different vehicles and pedestrians do not all the time comply with the foundations precisely.

Initially, enterprise processes ought to embrace restricted automation with extra frequent human critiques and checks to make sure that no detrimental and dear resolution is made with out alternative for human intervention.

Starting with filtering and decreasing time spent on information assortment is mostly a very good first step. Avoid prematurely shifting to response automation till your ingest and assortment automation steps and filters are working as supposed. As anybody who has managed their “out of office” e mail filter is aware of, you must have good filters in place earlier than you let your e mail consumer auto-respond to each co-worker or consumer. Filters and fail-safes be sure that we aren’t blindly trusting expertise the place oversight is essential.

Adding That Human Context

Humans are pure circuit breakers: decoding information and making decisions about whether or not or to not flip a circuit breaker or transfer forward with a choice a digital doppelgänger has made. That is why human oversight within the automation course of is essential; we can not blindly belief automation to make good selections with out sentient instinct. Automation can present us with the intelligence wanted to decide, however in the end it has to return right down to the human making the ultimate resolution to prioritize accuracy over pace.

Automation is not an invite to skip the method. On the opposite, it amplifies penalties for organizations that fail to do these items properly. That is why I task organizations with doing their homework and a few self-reflection earlier than going out and buying any shiny new automation software on the market. Once organizations understand how automation may help their underlying enterprise aims and have a agency grasp on inner processes they want to automate, they’re able to selectively incorporate new instruments.

Author's Bio: 

A business solution centric Odoo Consultant and IT professional with about 11+ years of experience spanning Odoo delivery, Sales, pre-sales, Odoo product development, Odoo business consulting, outsourcing & ADM services in leadership positions.

• Has headed Practices for Enterprise Solutions ( SAP, Baan & Odoo )

• Experience across domains likeSales and Marketing, Logistics, Manufacturing, Retail, Chemical, Automotive maped to Odoo

• Extensive experience in large program delivery & business process transformation consulting (Odoo Consultant) for multiple programs

• Demonstrated experience in designing new product & service offerings and executing global Go-To-Market strategies for new offerings for new market penetration

• Proven leadership skills with balanced focus on people, processes & technology

• Pioneered the use of ERP systems in various Processing Industry

• Worked as Process Heads of Marketing, Sales, Purchase, HR, ERP Project deliveries and also worked as Business Heads for many companies like IBM, JKT, Denave India, FCS and presently at Apagen Solutions (P) Ltd. and Accord Brothers Media (P) Ltd. As business head.