If you have a Web-to-Print software, then you should know all the features that it offers, so that you can use it optimally to its highest potential and earn a good revenue. This helps a lot in the growth of the business. Whether to optimize the workflow, automating it, or just adding security constraints for different employees, every system needs to be automated. Also, as a business owner, you need to keep a track of the stocks and everything. So to help you with the same, here are five features that you need to have in your printing ERP software.

User Management:

Having a Web-to-Print software, you need to ensure security to your customers. You need to provide different security access to different employees to help your customers out. So, that the customer data is safe. This security is provided by a printing ERP software.

A user management is used to create authentication, by providing the users with login ID and passwords. To work on ERP applications, you need to have session authorization, library, and database authorization as well. By default, the user can only use the menu browser. For safety purposes role based authorization is important. Some non role dependent authorization can also use this, say if they are working with development related templates, text related templates, or just device related templates.

Quotation Manager:

A printing ERP software simplifies online transactions, and processes the quotation. You can accept and mail your clients in real time. This creates a clear picture to send accurate estimates. It includes many other things like customizable quote generators, ready to use quotation templates, customer information database, and much more. It helps you add detailed information on different items like  images and contacts.

Once a quote is completed, you can send notifications in the form of SMS, messages, or notifications to different departments. A printing ERP software helps you check sales order, and outstand the order quantity while comparing different quotations.

Print Job Manager:

Manually managing print jobs, when you have a Web to Print software doesn’t make sense. This monotonous work needs to be managed on the platform itself. It helps you save time and grow your business. It helps with cross team collaborations, job workforce, QR code for operations, and with custom job stages as well. This helps you to never miss a deadline, and run your business efficiently.

Web-to-Print software allows you to streamline digital job cards, and assign them to the respective department. It also helps you track and manage the workflow by optimizing it, and making it automate. A unique ID is created for each job with details. You can edit those cards and assign them to a particular salesperson as well.

Inventory Manager:

What is a big threat to the company is insufficient stock, order cancellation, non- updated inventory data, and so on. You need to overcome these challenges to help increase the growth of the business. You need to use each resource to its highest potential. And so, to increase the efficiency of the supply chain, you need a centralized system that can help you manage various warehouses.

As a business owner, you need a location based stock management system, where you can check your stocks, and update it in real time.

Order Manger:

An order fulfillment is where there are chances for you to get more errors. An error can occur at any step from stocking at a warehouse to the delivery process. A Web-to-Print ERP solution helps you manage all order channels from the backend, through a centralized system. You need to resolve these order and reorder errors, by automating the entire process.

A Web-to-Print software helps you with automating the job order generation process that can track work progress through an automated system.


There are many more features that can help you skyrocket your business. Features like artwork approval, job tickets with QR codes, report and analytics adds on to these basic features. A Web-to-Print software is what your customers demand, and you need to provide.

Author's Bio: 

Mr. Pratik Shah is Creative Head at Brush Your Ideas, a top-notch Web-to-Print technology solution provider that offers Custom Product Design Software as well as Web-to-Print Storefront Solutions. He has been a creative and driving force in the success of our web to print storefront.